Privacy Policy

Introduction

JB Landscapes Holbrook Ltd is committed to protecting the privacy and personal data of our employees, customers and suppliers. This Privacy and Data Protection Policy outlines how we collect, use, disclose, and protect personal information in accordance with applicable data protection laws and regulations. 

Scope

This policy applies to all personal data collected and processed by JB Landscapes Holbrook Ltd, whether obtained through our website, business activities, or any other means. It applies to all employees, contractors, and third parties who handle personal data on behalf of the company.

Principles of Data Protection

1. Lawfulness, Fairness, and Transparency: Personal data will be collected and processed lawfully, fairly, and transparently. Individuals will be informed of the purposes and lawful basis for processing their data.
2. Purpose Limitation: Personal data will only be collected for specified, explicit, and legitimate purposes. It will not be further processed in a manner incompatible with those purposes.
3. Data Minimisation: We will ensure that personal data collected is adequate, relevant, and limited to what is necessary for the intended purposes.
4. Accuracy: Reasonable steps will be taken to ensure that personal data is accurate, complete, and kept up to date. Individuals have the right to request the correction of any inaccurate or incomplete information.
5. Storage Limitation: Personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected, taking into account legal obligations and business needs.
6. Security: Appropriate technical and organisational measures will be implemented to protect personal data against unauthorised access, loss, or disclosure. Measures will be regularly reviewed and updated to address emerging security risks.
7. Individual Rights: Individuals have the right to access, rectify, erase, restrict processing, object to processing, and receive their personal data in a structured, commonly used, and machine-readable format, subject to legal requirements.
8. Accountability: JB Landscapes Holbrook Ltd is responsible for ensuring compliance with data protection laws and regulations. We will maintain documentation of our data processing activities and implement measures to demonstrate compliance.

Collection and Use of Personal Data

1. Types of Personal Data Collected: We may collect various types of personal data depending on the purpose and nature of the interaction. This may include, but is not limited to, names, contact information, employment details, financial information, and other relevant information required for the provision of services or employment relationship.
2. Purpose of Data Collection and Use: Personal data will be collected and used for legitimate purposes, including but not limited to:
   1. Employment-related activities, such as recruitment, payroll, and employee administration.
   2. Provision of products and services to customers.
   3. Compliance with legal and regulatory obligations.
   4. Communication and marketing purposes with consent where required.
3. Legal Basis for Processing: Personal data will be processed on the basis of one or more lawful grounds, including consent, contract performance, compliance with legal obligations, legitimate interests pursued by the company, and protection of vital interests.
4. Data Sharing and Disclosure: Personal data may be shared with third parties for the purposes outlined above, such as payroll providers, IT service providers, or regulatory authorities. Such sharing will be based on appropriate legal mechanisms and safeguards.

Data Breach Notification

In the event of a data breach that poses a risk to individuals' rights and freedoms, JB Landscapes Holbrook Ltd will promptly assess and mitigate the impact of the breach. If required by law, affected individuals and relevant authorities will be notified in a timely manner.

Policy Compliance and Review

JB Landscapes Holbrook Ltd is committed to regularly reviewing and updating this Privacy and Data Protection Policy to ensure its effectiveness and compliance with applicable laws and regulations. Employees, contractors, and third parties are required to comply with this policy and related data protection procedures.

Links to other websites

Our site may contain links to and from the websites of other associated Companies. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to us at - info@jblandscapesholbrook.co.uk.